(This is Part 2 in the 4D Simplifying series. Read Part 1 here.)
To begin the year, I’m writing about a process to eliminate clutter from your busy life. Last time, I introduced a disciplined process which I regularly bring over-scheduled, over-burdened, over-committed people through, and I refer to it as 4D Simplifying. I referred to the first step (the first “D”) where I direct people to take some time, maybe a week or two, to write down everything they’re Doing. It takes some work to populate a list, but it gives a good baseline from where to begin.
You’re not the only one who can…
IF you’ve done that, you’re ready for step two, Delegating. From your first column, move everything which can and should be done by someone else, to a second column…”Delegating”. What goes there? Stretch yourself now, because you might by habit think you’re the only person who can get the mail or walk the dog or have refreshments ready for the staff meeting. What can be delegated?
Not only does this begin to relieve the over-burdened leader, but patterns emerge which help to create new job descriptions or job opportunities for others. Too many administrative tasks on that list? Now you’ve got a ready-made package to bring to someone else, or a newly emerging role for a newcomer.
Someone to Carry the Load
So, at this point, you should have two columns. DOING…and DELEGATING. Your DOING list is now smaller, but it’s not small enough. Of course, there’s a new thing item there, because we’ll be looking to find someone to offload items to. Keep your eyes open. Someone is waiting to carry some of your load.
We’ll talk about the third D next time.