(This is Part 3 in the 4D Simplifying series. Read Part 2 here.)
As we continue with 4D Simplifying, let’s pause for a word of perspective. So far we’ve populated our Doing list (everything we’re doing) and have started to move some of those items to our Delegating list. What are the things someone else can do, either volunteer or paid, which relieve you from the challenges which weigh you down?
Delegating is just so important, that I’m pausing this time to introduce you to my Executive Virtual Assistant, Joy B. Rudolph. We have worked together for nearly seven years, most of that time from across the country. She takes loads off my back and mind with a professionalism, positivity, and persistence that makes me better. She serves others through JBR Virtual Assisting. I’ve asked Joy to answer a few questions about Virtual Assisting, how she serves, and what she offers.
- What are common themes for overwhelmed professionals which VAs can help relieve? I work with two types of people. Either they are doing everything themselves and don’t have time for the things that matter most, or they aren’t working up to their potential but don’t know where to start with things like social media and marketing. VAs can help with everything from answering emails, social media management, event planning, website maintenance, calendar management, and so much more! When a new client signs on with me I actually give them a list of 99 ideas of things to outsource.
- Aren’t VAs just for wealthy CEOs? Who else can benefit? VAs are for anyone who wants to double the hours they have in a day. Most of my clients are visionaries; they are often consultants and/or small business owners. They see possibility where others might pause. They see solutions where others see problems. But their problem is they need more time to make it all happen—they need more margin to do more of what matters.
- How do I work with a VA? How do I make a virtual relationship work? Do you use Skype, Zoom, or GoToMeeting? Do you check your email, talk on your phone and use social media? If so, then you’re already skilled in maintaining virtual relationships. Chances are that you already have other virtual relationships in your business as well. For my clients, I schedule regular standing meetings, as little as once per month and as much as once a week, via video or phone depending on their preferences. I also normally set up a dedicated email account for each one and provide various methods for contacting me. Finally, I provide a monthly accomplishments report upon request so they can see the big picture of what’s being done on their behalf.
- Joy, who’s your ideal client? My ideal client is a visionary. He does work I’m passionate about and is great at communicating. He has a big vision with big implications for society. For example, Tom, you help create leaders that everyone wants to follow and companies everyone wants to work for. That really resonates with me. I’m also passionate about working with church planters, social justice advocates, and writers. Can I work with clients who do work I’m not particularly excited about? Yes, and I do. But let’s be honest, it’s easier for all of us to get out of bed in the morning when we’re doing work we love. Communication is a core value of mine. I like to err on the side of over-communicating. As such, if I have a client that doesn’t respond to my emails in a timely manner, doesn’t want to meet regularly, or goes off the grid without communicating ahead of time, we aren’t going to have have the best results and it probably isn’t going to succeed as a long-term working relationship.
- If someone is interested in hiring you, or knows someone who should, what do they do next? Go here and book a complimentary consultation or email firstname.lastname@example.org. You’ll then fill out a Needs Assessment. During our consultation I’ll gauge whether we’re a good fit, and if so we’ll get started right away.
There you have it. One of the best decisions of my personal and professional life is to have a Virtual Assistant. In truth, I can’t afford to not have someone to fill in the gaps for me.
Next time: What can you Drop?